RMC Case Study on basis of Cost Optimization
Customer Name : Royal Medical Centers (RMC)
Partner Name : Onedata Software Solutions
OneData Software Solutions led a comprehensive AWS cost optimization and security remediation initiative for Royal Medical Centers (RMC). Following a PCI-related security incident, the engagement focused not only on infrastructure hardening and compliance alignment but also on eliminating waste, optimizing billing models, and implementing governance controls to significantly reduce AWS spend. The result was a secure, compliant, and financially optimized AWS environment delivering measurable cost savings without impacting production workloads.
About the Customer
Royal Medical Centers (RMC) is a healthcare organization operating digital medical platforms and online payment processing systems. The organization relies on AWS infrastructure to support web applications, backend services, and regulated payment workloads. As a PCI-regulated healthcare provider, RMC required a secure, compliant, and cost-efficient AWS environment to sustain long-term operations.
Challenges Before Optimization
RMC’s AWS environment faced both security risks and financial inefficiencies:
- Over-provisioned and unused AWS resources increasing monthly spend.
- WorkSpaces billed under the wrong pricing model despite 24/7 usage.
- Unused FTP server, Redis cluster, idle LightSail instances, and orphaned EBS snapshots generating unnecessary charges.
- Lack of cost allocation tagging for departmental visibility.
- Security gaps exposing the organization to potential PCI fines.
- Logging gaps and inefficient monitoring architecture.
- Legacy workloads increasing operational overhead.
The AWS monthly spend before optimization was approximately $8000 per month, with limited visibility into cost drivers and unused infrastructure.
Objectives
The engagement aimed to:
- Identify and eliminate unused or idle AWS resources.
- Optimize billing models to align with actual usage patterns.
- Implement cost governance through tagging and reporting.
- Reduce AWS operational overhead.
- Maintain full production stability during optimization.
- Align security remediation efforts with financial risk reduction.
- Strengthen compliance posture while reducing spend.
AWS Architecture & Cost Optimization Strategy Implemented
The optimization strategy combined infrastructure cleanup, billing optimization, and governance controls:
Resource Rationalization
- Deleted unused AWS Transfer Family FTP server.
- Removed Redis ElastiCache cluster no longer required.
- Deleted four unused Lambda functions and unused API Gateways.
- Terminated two stopped LightSail instances.
- Cleaned up 8-year-old orphaned EBS snapshots after securing backups.
WorkSpaces Billing Optimization
- Switched six WorkSpaces from AutoStop (hourly billing) to Always On (monthly flat rate).
- Reduced WorkSpaces cost from $2,768/month to $317/month starting March 2026.
- Applied cost allocation tags (user names, departments) for tracking and accountability.
Security-Led Cost Avoidance
- Leveraged AWS-native services (GuardDuty, Macie, Security Hub, Inspector) instead of third-party tools.
- Contained PCI breach within 4 hours, avoiding potential compliance fines.
- Eliminated exposed services (FTP, Redis) reducing risk and unnecessary compute/network costs.
Governance & Monitoring Enhancements
- Implemented cost allocation tagging across environments.
- Improved logging and visibility across all AWS regions.
- Activated full monitoring coverage to prevent future cost drift.
Implementation Approach
Assessment & Cost Analysis
- Conducted a detailed AWS cost and usage review.
- Identified idle, underutilized, and misconfigured billing resources.
- Mapped financial impact against operational and security risks.
Secure Cleanup & Optimization
- Verified backup integrity before deleting legacy resources.
- Removed unused infrastructure with zero production downtime.
- Reconfigured WorkSpaces pricing to match real usage patterns.
Governance Controls
- Applied tagging standards for department-level accountability.
- Enabled monitoring to prevent future over-provisioning.
- Integrated cost optimization within security hardening roadmap.
Results Achieved
- Significant Cost Reduction – AWS monthly spend reduced from $7,826 to approximately $4,100, achieving a 35% reduction.
- Annual Financial Savings – Total savings of approximately $33,096 per year without impacting production workloads.
- WorkSpaces Optimization Impact – Billing optimized from $2,768/month to $317/month, generating ~$29,412 in annual savings.
- Resource Cleanup Savings – Eliminated unused infrastructure saving $307/month ($3,684 annually).
- Security-Driven Cost Avoidance – Avoided potential PCI fines estimated between $250K–$500K through rapid containment and compliance remediation.
- Operational Efficiency Gains – Reduced operational overhead by 25% through cleanup and automation.
- Zero Downtime Optimization – All cost reductions achieved without service disruption.
Key Takeaways
The AWS cost optimization engagement enabled Royal Medical Centers to:
- Achieve 35% reduction in AWS monthly spend.
- Eliminate idle and over-provisioned infrastructure safely.
- Align billing models with real usage patterns.
- Improve financial visibility through tagging and governance.
- Reduce compliance risk while lowering costs.
- Avoid significant PCI-related financial penalties.
- Build a cost-efficient, secure, and sustainable AWS foundation.
RMC Case Study on basis of Cost Optimization
Customer Name : Royal Medical Centers (RMC)
Partner Name : OneData
OneData Software Solutions led a comprehensive AWS cost optimization and security remediation initiative for Royal Medical Centers (RMC). Following a PCI-related security incident, the engagement focused not only on infrastructure hardening and compliance alignment but also on eliminating waste, optimizing billing models, and implementing governance controls to significantly reduce AWS spend. The result was a secure, compliant, and financially optimized AWS environment delivering measurable cost savings without impacting production workloads.
About the Customer
Royal Medical Centers (RMC) is a healthcare organization operating digital medical platforms and online payment processing systems. The organization relies on AWS infrastructure to support web applications, backend services, and regulated payment workloads. As a PCI-regulated healthcare provider, RMC required a secure, compliant, and cost-efficient AWS environment to sustain long-term operations.
Challenges Before Optimization
RMC’s AWS environment faced both security risks and financial inefficiencies:
- Over-provisioned and unused AWS resources increasing monthly spend.
- WorkSpaces billed under the wrong pricing model despite 24/7 usage.
- Unused FTP server, Redis cluster, idle LightSail instances, and orphaned EBS snapshots generating unnecessary charges.
- Lack of cost allocation tagging for departmental visibility.
- Security gaps exposing the organization to potential PCI fines.
- Logging gaps and inefficient monitoring architecture.
- Legacy workloads increasing operational overhead.
The AWS monthly spend before optimization was approximately $8000 per month, with limited visibility into cost drivers and unused infrastructure.
Objectives
The engagement aimed to:
- Identify and eliminate unused or idle AWS resources.
- Optimize billing models to align with actual usage patterns.
- Implement cost governance through tagging and reporting.
- Reduce AWS operational overhead.
- Maintain full production stability during optimization.
- Align security remediation efforts with financial risk reduction.
- Strengthen compliance posture while reducing spend.
AWS Architecture & Cost Optimization Strategy Implemented
The optimization strategy combined infrastructure cleanup, billing optimization, and governance controls:
Resource Rationalization
- Deleted unused AWS Transfer Family FTP server.
- Removed Redis ElastiCache cluster no longer required.
- Deleted four unused Lambda functions and unused API Gateways.
- Terminated two stopped LightSail instances.
- Cleaned up 8-year-old orphaned EBS snapshots after securing backups.
WorkSpaces Billing Optimization
- Switched six WorkSpaces from AutoStop (hourly billing) to Always On (monthly flat rate).
- Reduced WorkSpaces cost from $2,768/month to $317/month starting March 2026.
- Applied cost allocation tags (user names, departments) for tracking and accountability.
Security-Led Cost Avoidance
- Leveraged AWS-native services (GuardDuty, Macie, Security Hub, Inspector) instead of third-party tools.
- Contained PCI breach within 4 hours, avoiding potential compliance fines.
- Eliminated exposed services (FTP, Redis) reducing risk and unnecessary compute/network costs.
Governance & Monitoring Enhancements
- Implemented cost allocation tagging across environments.
- Improved logging and visibility across all AWS regions.
- Activated full monitoring coverage to prevent future cost drift.
Implementation Approach
Assessment & Cost Analysis
- Conducted a detailed AWS cost and usage review.
- Identified idle, underutilized, and misconfigured billing resources.
- Mapped financial impact against operational and security risks.
Secure Cleanup & Optimization
- Verified backup integrity before deleting legacy resources.
- Removed unused infrastructure with zero production downtime.
- Reconfigured WorkSpaces pricing to match real usage patterns.
Governance Controls
- Applied tagging standards for department-level accountability.
- Enabled monitoring to prevent future over-provisioning.
- Integrated cost optimization within security hardening roadmap.
Results Achieved
- Significant Cost Reduction – AWS monthly spend reduced from $7,826 to approximately $4,100, achieving a 35% reduction.
- Annual Financial Savings – Total savings of approximately $33,096 per year without impacting production workloads.
- WorkSpaces Optimization Impact – Billing optimized from $2,768/month to $317/month, generating ~$29,412 in annual savings.
- Resource Cleanup Savings – Eliminated unused infrastructure saving $307/month ($3,684 annually).
- Security-Driven Cost Avoidance – Avoided potential PCI fines estimated between $250K–$500K through rapid containment and compliance remediation.
- Operational Efficiency Gains – Reduced operational overhead by 25% through cleanup and automation.
- Zero Downtime Optimization – All cost reductions achieved without service disruption.
Key Takeaways
The AWS cost optimization engagement enabled Royal Medical Centers to:
- Achieve 35% reduction in AWS monthly spend.
- Eliminate idle and over-provisioned infrastructure safely.
- Align billing models with real usage patterns.
- Improve financial visibility through tagging and governance.
- Reduce compliance risk while lowering costs.
- Avoid significant PCI-related financial penalties.
- Build a cost-efficient, secure, and sustainable AWS foundation.
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